Plenum

The Plenum is a regular meeting of all people involved with the space to talk about things and decide stuff. If you have any topics to add, go right ahead! Please sign your points with your name (by adding a "--~~~~" after your text).

After the Plenum, please follow the tasks outlined in Cycling the Plenum to archive the discussion.

Preamble

• The Plenum is an institution to decide what the space should look like, physically and in other ways, such as virtually.
• Things concerning the space should be discussed at a plenum.
• Everyone on-site can participate in that process, member or otherwise.
• Everyone can lead a plenum; no need for board members to do that.
• Topics should ideally be announced on the Plenum wiki page beforehand.
• The Plenum should be held in a language that everyone participating understands.
• Scheduling: Second Thursday of the month at 8 pm and the last Saturday after the cleanup (which starts at 4 PM)
• Plenums should be no longer than 90 minutes.

Next Plenum: Thursday, Sep 10 at 8 PM

Topics for the Plenum

Say thank you

• Maggie for supporting on our social media and marketing topics
  

Projects & Groups update

This is a quick update from group meetings at our space, other long-term space projects (e.g., Lasercutter, CNC, etc.) or of the lab internal projects.

Hosting Munich Hardware Meetup?

Should we host one of the next Munich Hardware Meetups?

We got a request, if they could host one of their next events at the Munich Maker Lab. The host Ros told me, he has visited the Munich Maker Lab already some time ago and he meant he would scope the event to the available space we have. Should we offer them to do a test event at our location? If it runs good, we can decide, if they come regularly to us and under which guidelines. For me it looks kind of a bit too professional/commercial scoped, but maybe I am wrong and member would benefit from it as well.

Here two examples from previous events:

https://luma.com/rrzqzyo0

https://www.linkedin.com/posts/rostyslav-spolyak_another-great-munich-hardware-meetup-took-activity-7472539714139607040-6I2e/

-- Milian

Vorstand updates

Save the date: General Meeting Saturday, October 24th.

Please note that we're planning this year's general meeting  (Mitgliederversammlung) for Saturday, October 24th.

It usually starts around 3 PM, but we'll send a separate news mail to all members with more details soon. The official agenda will also go out in October, but feel free to send us any important topics you'd like included before then.

We've set up a Nuudel poll so you can indicate whether you're planning to come, which will help us plan capacity. There's also an option for "I really want to come, but can't make it on that date" . We'll only consider rescheduling if a significant number of members can't attend but genuinely want to join. The poll will stay open until the date of the meeting.

https://nuudel.digitalcourage.de/TIoxB11CVAWjGU4y

There will be plenty of updates on our financial topics and hopefully some news on our rental situation as well.

We'll also be electing a new Board of Members. We definitely need a new treasurer and since we've made good progress streamlining things over the past year, the role should be significantly easier to take on than before.

If you could see yourself taking on a board role and want to know more, please reach out to us. We've started documenting the general responsibilities here as well:

https://wiki.munichmakerlab.de/wiki/Vorstand

Proposal to approve: Add additional Plenum after the general meeting to have time to discuss topics in more details afterwards, which are not close related to the general meeting. We had this in the past as well.

Preparation Member Survey 2026

As we're about to hit the 200-member mark, it feels like the right moment to check in with the community and better understand where we stand today.

A few years ago, the 'Future of the Lab' initiative kicked off with a larger workshop. Since then, quite a bit of time has passed and a lot has changed in the club, so it feels like a good moment to pick the topic back up. The materials from that session are still available in the #future-of-the-lab Slack channel for anyone curious about what came out of it.

To pick this effort back up, I suggest we run a member survey to get a clearer picture of our current community: who's actively engaging, what members expect, what might be holding people back from getting more involved, and which topics they're most interested in.

We do have discussion formats like the plenum and general member assembly, but these aren't ideal for gathering input from a larger share of members. A survey offers a more accessible and scalable way to collect feedback at scale.

I'm currently working on the survey and plan to send it out soon, ideally before our next general meeting. If you'd like to contribute or already have questions or topics you'd want covered, join the #future-of-the-lab Slack channel and share your thoughts.

-- Milian

What would you like to change or to be changed? Anything you don't feel comfortable with within the space?

• Lot of old computer stuff is standing in the living room. No sign on it, no pre-announcement, not clear who care about this (donation) now? -- Milian
• There is still the stuff stored from Jans old storage box. It's now there since several month and he did still not pick it up. There is also stuff like tents from someone else (as posted already on slack). Request that we make it now free to take or dispose this stuff -- Milian

Things to Buy

(Per-plenum spending limit for purchases that belong together: 250€. Larger amounts go through a loomio poll.
To get back your paid money send the invoice(s) to finance@munichmakerlab.de within 3 month. Extension of this time-frame needs to be approve by the Plenum beforehand. Make sure to have a separated invoice for Lab purchases)

Stuff from the past

What was discussed at the last Plenum? What's the current status of those things? 20260829 Plenum

Get Involved

If you want to be mentioned at the previous section as well, one of the easiest ways is to take one of our MiniJobs or to get involved in one of our Lab Projects.

This is a great way to participate in the Munich Maker Lab and contributing time helps to keep our space in a good shape.

Current key topics looking for additional support:

...

Introduce Loomio poll

(Loomio Poll Explanation)

Request for online participation

If necessary, you can request to participate remotely (via jitsi). Please briefly describe why you want to participate remotely and what topic you want to discuss. (additionally to adding the topic on top!)